NetSuite for Education

Manage student data, study resources, grants, and scholarships with NetSuite for education institutions.

Educational institutions that chose Folio3 for NetSuite implementation

Colleges, universities, and private institutions partner with Folio3 to overcome administrative inefficiencies, compliance, and multi-campus management. Our NetSuite for education implementations allow the clients to focus on student outcomes, faculty advancement, and institutional success.

Spotlight award-winning customer story

Educative Inc.

We’re proud recipients of the 2025 NetSuite Alliance Partner Spotlight Award in Education for our implementation of NetSuite SuiteSuccess Standard for Educative Inc.

Our implementation helped Educative Inc. synchronize and automate its processes, like record activities, produce consolidated and separate IFRS/GAAP reports, and perform historical analyses in minutes

6 common education sector challenges and NetSuite solutions

Outdated systems in educational institutes impact the performance of administrative tasks. With the increase in operational demands of schools and universities, NetSuite ERP offers a reliable unified solution. Here are some of the most common challenges faced by educational institutes and their NetSuite solutions:

Challenge

Staff in the educational institutions are burdened with disconnected systems and manual workflows, this leads to duplication of work and costly errors.

NetSuite Solution:

NetSuite ERP automates administrative workflows and eliminates data silos, this allows staff to focus on education rather than paperwork.

Challenge

Managing finances across multiple locations, programs, and funding sources creates compliance challenges and makes tracking tuition fees, grants, and expenses difficult.

NetSuite Solution:

NetSuite’s centralized financial management dashboards simplify fee collection, payment processes, compliance, and regulatory reports.

Challenge

Institutions generate vast amounts of data but struggle to store, access, and analyze it effectively to measure performance metrics.

NetSuite Solution:

NetSuite’s real-time analytics and customizable dashboards track critical metrics and drive strategic decisions.

Challenge

Legacy systems cannot keep up when you scale and open institutes at new locations. Without multi-campus ERP support, administrative complexity increases.

NetSuite Solution:

NetSuite’s cloud-based architecture scales as business grows. You can maintain consistent operations across all locations.

Challenge

The regulations in the education industry change a lot. This creates an administrative burden and compliance risks.

NetSuite Solution:

NetSuite for education’s automated compliance tracking and built-in audit trails reduce compliance workload so your institute adheres to educational standards.

Challenge

Departments often work in isolation. There is no access to shared, up-to-date information, which results in poorly coordinated operations.

NetSuite Solution:

A shared platform like NetSuite creates a single source of truth accessible to all departments. It fosters inter-departmental transparency and communication.

Simplify the administration of your school or university and improve revenue management with our NetSuite solutions for education institutions.

What are the most important NetSuite modules for educational institutes?

The education institutes manage campus-wide workflows. They need an ERP like NetSuite, which can make student data easily accessible, upload educational resources quickly, and automate payroll and human resource management. Here’s a breakdown of the most valuable NetSuite modules we can implement for your educational institute.

Financial Management

Accounting features provide comprehensive visibility into your integrated financials. You can accept and handle client electronic payments in a secure and dependable manner. NetSuite ensures security, supports compliance, and obtains full audit trail visibility. You can also set up and monitor business processes and workflows.
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SuiteBilling

SuiteBilling handles financial transactions for educational institutes. It helps automate the entire billing process and provides flexible invoicing and payment options that accommodate different fee structures and payment plans. SuiteBilling reduces manual effort and improves the overall financial experience.
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Advanced Revenue Management

Advanced Revenue Management (ARM) keeps educational institutions compliant with revenue recognition. The education sector needs to adhere to regulations like ASC 606 / IFRS 15 so it can maintain financial transparency and manage diverse revenue streams, such as tuition, donations, or government funding, easily.
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Fixed Asset Management

NetSuite for education supports end-to-end management of your campus property. You can track everything from buildings and classrooms to computers and lab equipment. With better-managed facilities and a great campus, you can aim to attract more students. It makes it easier to take care of your property, reduce maintenance problems, and keep things running smoothly.
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Top features of NetSuite for educational institutions

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Financial Management

Integrate financials with accounting-intelligent features, automate payments, and manage donations easily.

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Budgeting & Forecasting

Model what-if scenarios for grants, scholarships, and expenses.

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Fundraising

Manage the donation process, memberships, and automate recurring donations to boost fundraising revenue.

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eCommerce Integration

With an integrated online store, manage orders, track inventory, and support store engagement.

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Spend Management

Maintain control over procurement and vendor management, and comply with procurement policies.

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Business Intelligence

Create customized dashboards and reports for each department.

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Global Business Management

Run operations across multiple regions, currencies, and legal requirements.

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Constituent Relationship Management

Manage lead-to-cash cycle, track students, alumni, and donor engagement.

Why schools and universities need NetSuite ERP?

From student billing to financial tracking, academic institutions face significant operational hurdles. NetSuite for education addresses these challenges through a cloud-first approach, with visibility and automation.

We have won the NetSuite Alliance Partner Spotlight Awards in the Education category twice in a row because we understand the pain points and challenges of this industry.

Our success is not just limited to this single accolade. We have won multiple awards for our NetSuite implementations in other niche industries.

Key elements of a successful ERP rollout for educational institutes

With NetSuite, your education institute can shift its focus from administrative burdens to the core mission of providing an excellent educational experience. The following key elements highlight the value of NetSuite solutions for education sector.
1. Financial Clarity
Real-time financial dashboards provide complete visibility into budgets, spending, and revenue streams across departments and campuses.
Automated purchasing workflows from requisition to payment to reduce administrative overhead and ensure policy compliance.
Manage daily processes to eliminate redundancies and maximize resource utilization throughout your institute.
Track equipment costs, usage, and maintenance to improve resource allocation and extend asset lifecycles.
Replace disconnected departmental tools with a single integrated platform for better communication and collaboration.
Reduce administrative burdens so educators can focus on academic quality and student success.
With customizable analytics tools and strategic planning, shape student programs and policies.

How NetSuite improves institutional management?

Our award-winning NetSuite implementation services can make your educational institute more organized and easily manageable.

CRM for educational growth

Personalize communication strategies and track engagement metrics to target prospective students and alumni.

Global Capmus Oversight

Create dynamic budgets, run sophisticated finance operations across campuses, countries, and regions.

Predictive Analytics with AI

With AI integrated in NetSuite, forecast student enrollment trends, course popularity, and staffing needs.

NetSuite integrations we offer for education platforms

Integrating NetSuite solutions for education institutes will facilitate your students, faculty, and administration. NetSuite will help the Learning Management System (LMS) and study material repositories work in synchronization with administrative operations. Our supported integrations include, but are not limited to:

See how we implement NetSuite for educational institutions

Frequently asked questions

How does NetSuite work for educational institutions?
NetSuite enables educational institutions to manage their finances, student billing, fundraising, and much more on a single platform. Folio3 customizes NetSuite for schools and universities so they can track tuition payments, allocate grants, manage donations, and control budgets with ease.

Out of the box, NetSuite doesn’t include student information system (SIS) tools, but Folio3 bridges that gap through customizations and integrations:

  • Tuition and fee management
  • Student billing and collections
  • Fundraising and donation tracking
  • Grant and scholarship management
  • Real-time financial dashboards
  • Campus store/eCommerce integration

These are delivered through our professional services team with experience in the education sector.

Folio3 supports educators before, during, and after go-live. We provide department-specific training for finance, admin, and IT teams. Our support services include ongoing assistance, including NetSuite optimization, user enablement, and troubleshooting.

NetSuite is compliant with SOC 1, SOC 2, and ISO 27001 standards. Folio3 sets up secure access roles, encrypted data flows, and audit logs to meet compliance needs like FERPA and GDPR.

For full guidance, read our admin’s guide to NetSuite roles and permissions.

While NetSuite isn’t an LMS, its cloud-based platform supports remote finance and administration teams. Folio3 can integrate NetSuite with remote learning tools to centralize operations and payments. 

Learn more in our article about how cloud ERP helps distributed teams thrive and why modern businesses benefit from NetSuite cloud.

Yes, Folio3 configures NetSuite to track grant and scholarship budgets, donor records, and campaign reports.

Managing tuition fees, grants, and operational expenses manually can be exhausting. NetSuite’s financial management module helps automate all of it. Folio3 configures the system to provide real-time visibility into budgets, spending, and donations.

We’ve written a detailed breakdown of how NetSuite helps businesses stay compliant and financially efficient in our guide on cloud-based financial management.

Yes, Folio3 has successfully implemented NetSuite for education clients. We helped them simplify multi-campus reporting and digitalize scholarship management. You can read their stories in our NetSuite success stories archive or hear what our clients say in the testimonials section.

We can connect NetSuite to the most popular LMS tools to sync enrollment data, billing, and grades. Folio3 does this via middleware or custom-built APIs. You can visit our NetSuite integration services page for more information.
Folio3 enables customizable dashboards, KPIs, and real-time reports across departments. It tracks budget vs. actuals, grant spending, or department expenses in one dashboard.

With Folio3’s pre-built accelerators and education-specific expertise, implementation takes 3–6 months. For an overview, read our step-by-step NetSuite implementation timeline guide.

NetSuite’s mobile app gives students, donors, and staff access to dashboards, approvals, and alerts. Folio3 can create custom mobile apps for your educational institute, designed specifically to improve daily tasks for users in the education sector.

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