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Customer Success Story

cooperative computing

Folio3 helped Cooperative Computing migrate from multiple disconnected systems like Xero, Wave, QuickBooks, Hub Planner, and Pipedrive to NetSuite and implemented Services Standard so they could manage projects and project-related activities on a single platform.

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cooperative computing

Company

Cooperative Computing

Company Size

-

Industry

Software & Tech

Region

US

NetSuite Services

SuiteSuccess Services Standard

All NetSuite Solutions and Modules

NetSuite OneWorld

Application replaced

QuickBooks

About Cooperative Computing

  • IT and business consulting firm delivering digital and automation solutions.
  • CC specializes in operations and fulfillment, sales and commerce, branding and marketing, customer engagement, and service delivery management.
  • Its headquarters is in Texas, with operations in Mexico, Pakistan, and the UAE.

Cooperative Computing & NetSuite

Cooperative Computing struggled with disconnected data and systems; hence, they wanted to migrate to NetSuite to:

  • Replace multiple disconnected applications with a centralized ERP.
  • Automate core accounting, revenue management, and multi-entity consolidation.
  • Enable real-time profitability tracking by project and division.
  • Improve data accuracy, operational efficiency, and reporting capabilities.

Summary

Cooperative Computing unified its financial processes and project management with the NetSuite implementation

Cooperative Computing was previously using Xero for invoicing, Wave and QuickBooks for accounting, Hub Planner and JIRA for project management, and Pipedrive for CRM. 

The accounting, project management, and CRM operations were fragmented. 

There was a lack of integrated reporting and profitability tracking, which limited the company’s decision-making capabilities. 

Folio3 helped CC migrate to NetSuite and implemented NetSuite SuiteSuccess Services Standard Edition. This implementation consolidated their finance, revenue management, project management, and procurement processes and delivered holistic insights for better strategic planning.

The Challenge

  • CC relied on multiple disconnected systems like Xero for invoicing, Wave and QuickBooks for accounting, Hub Planner and JIRA for project management, and Pipedrive for CRM.
  • Their disconnected systems caused delays in financial reporting and operational processes.
  • CC did not have a consolidated platform to manage intercompany transactions and multi-subsidiary accounting.
  • Due to legacy systems in place, they were unable to generate division-wise profit and loss reports.
  • Revenue scheduling was done manually, resulting in human errors.
  • Project profitability tracking was limited.
  • There was a lack of automated currency conversion for international operations.

Solution

To eliminate the inefficiency of multiple disconnected systems, Folio3 implemented NetSuite for Cooperative Computing with the following approach: 

  • Configured general accounting, COA, departments, locations, subsidiaries, journal entries, fiscal close, bank feeds, and advanced financials.
  • Enabled advanced revenue management with deferred revenue tracking, scheduling, and multi-book accounting.
  • Set up consolidated financial statements and segmentation-wise financial reporting.
  • Implemented project management features, including project profitability, multi-invoicing, and task tracking.
  • Configured procurement workflows: vendor masters, purchase orders, receipts, bills, payments, credits, prepayments, and purchasing reports.
  • Established customer master data, sales orders, invoices, payments, and credit memos.
  • Developed inventory and non-inventory item masters.
  • Customized NetSuite financial reports (income statements, balance sheets, cash flow, ledgers, trial balances, transaction details, payables, and receivables) aligned to CC’s reporting needs.

Result

Folio3 helped Cooperative Computing successfully migrate to a unified platform of NetSuite

  • After a successful NetSuite implementation, Cooperative Computing transitioned from multiple applications to a single, integrated NetSuite platform.
  • They were able to automate multi-entity consolidation and currency conversions.
  • NetSuite implementation enabled accurate division-wise profitability tracking and project-level P&L reporting.
  • NetSuite Financial Reporting assisted CC in multi-currency handling and segmentation-wise reporting.
  • The project management, billing, and operational workflows were better organized.
  • The Advanced Revenue Management eliminated Excel-based scheduling, reduced manual workload, and errors.
NetSuite Recognition

Award-Winning Software & IT Services Project

Folio3 was named a Summer 2024 Alliance Partner Spotlight Award winner in the Software and IT Services vertical for our NetSuite migration and SuiteSuccess Services Standard implementation for Cooperative Computing, an IT and business consulting firm with operations in the US, Mexico, Pakistan, and the UAE. Services firms and SaaS businesses are a core focus for Folio3, where we tailor NetSuite deployments to the project-based economics, revenue recognition requirements, and multi-entity reporting demands that come with scaling a consulting or technology practice.

View official award listing

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