Stadium Essentials Transforms Apparel Operations with NetSuite AFA & WFX Integration

Customer Success Story

Folio3 implemented NetSuite AFA Standard for Stadium Essentials, along with World Fashion Exchange integration, automated dropship workflows, and vendor-based outbound manufacturing for their premium sportswear operations.

Company

Stadium Essentials

Company Size

50-100

Industry

AFA

Region

NetSuite Services

NetSuite SuiteSuccess AFA Standard NetSuite Customization

All NetSuite Solutions and Modules

Application replaced

"A highly knowledgeable and professional team that delivered a well-managed project with clear communication and strong alignment throughout."

Christopher Grancio

President

About Stadium Essentials

Premium sportswear brand specializing in sports heritage and culture apparel.
Leadership team with 100+ years combined experience across NBA, MLS, NWSL, and PWHL.
Vendor-based dropship production model with complex supply chain operations.
Growing product line requiring modern ERP for scale and efficiency.

Stadium Essentials & NetSuite

With NetSuite implementation, Stadium Essentials:

Integrated World Fashion Exchange with NetSuite for automatic style and item master synchronization.
Automated dropship workflows with vendor location inventory visibility.
Enabled vendor-based outbound manufacturing with component-level cost tracking.
Consolidated master purchase order management handling 15,000-25,000 line items.

Summary

Stadium Essentials achieved complete supply chain and financial integration with NetSuite AFA Standard implementation, specifically designed for fashion brands with WFX integration for style management.

Aimed to use NetSuite’s native features with minimal customization to ensure faster deployment, lower maintenance overhead, and greater scalability for future growth.

With this implementation, they gained automatic synchronization of style records and item masters between World Fashion Exchange and NetSuite for accurate item creation that eliminated manual data entry errors across both systems.

Stadium Essentials also wanted to automate their highly inefficient manual dropship flow where assembly items were directly purchased on dropship orders, sent to printers to be printed or embroidered, then shipped directly to customers with inventory visibility at vendor locations.

The Challenges

Unable to sync style management data between World Fashion Exchange (WFX) and their existing system.
Struggled with fragmented and manual processes between QuickBooks and World Fashion Exchange for style and item management.
Lacked visibility into vendor-based production model where blank garments were sent through outbound vendors.
Could not track component-level costs including labels, tags, garment blanks, and printing/embroideries accurately.
Had no way to automate highly inefficient manual dropship flow with assembly items purchased on dropship orders.
Failed to manage centralized purchasing through “master purchase orders” with 15,000-25,000 line items exceeding NetSuite’s 1,000 lines per PO limitation.
Missing real-time visibility into inventory at vendor locations and fulfillment status.
Unable to run all financial processes like purchasing, receiving, and inventory management in a unified system.

Solution

Stadium Essentials partnered with Folio3 to implement NetSuite SuiteSuccess AFA Standard with World Fashion Exchange integration.

Folio3’s solution focused on the specific challenges Stadium Essentials faced with vendor-based production models and complex dropship operations. Our implementation centered on:

World Fashion Exchange integration for automatic sync of style records and item masters with NetSuite.
Outbound Manufacturing for vendor-based production with component-level cost tracking for labels, tags, garment blanks, and printing/embroideries.
Dropship flow automation where assembly items purchased on dropship orders were sent to printers then dropshipped to customers.
Saved Search-based Master PO functionality to handle 15,000-25,000 line items across multiple POs with the same file name.
PO-level dropship order tracking with linked Sales Order numbers and Bulk Receiving page for multiple orders.
Complete finance and supply chain integration for GL, AP, AR, and revenue recognition.
Single subsidiary with US Sales Tax, Chart of Accounts, departments, locations, and classes segmentation.
Minimal customization strategy that relied on NetSuite native features for faster deployment and lower maintenance.

Results

Stadium Essentials now operates a fully integrated system that connects WFX style management with NetSuite.
The company now achieves accurate COGS calculation with complete component-level cost visibility.
Their purchasing teams now manage consolidated “master PO” processes that handle 15,000-25,000 line items.
Stadium Essentials now maintains real-time inventory visibility at vendor locations.
The company now processes automated dropship workflows without manual WFX tracking.
Stadium Essentials now runs all finances and supply chain operations unified on NetSuite.