Privacy Policy for Google Integration through Folio3 NetSuite Connector

At Folio3, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how our application, Folio3 NetSuite Connector, interacts with your data when accessing Google services through the app.

1. Information We Collect

When you connect your Google account with the Folio3 NetSuite Connector, we access certain information based on the permissions you grant during the OAuth2 consent process. The data accessed is limited to what is necessary for the app’s core functionality, including:

  • Gmail: To read and retrieve unread emails, reply to email threads, and send emails on your behalf.
  • Google Contacts: To retrieve existing contacts, prevent duplication, and upsert contact information.
  • Google Calendar: To create, update, and read calendar events to synchronize schedules.

Important Note: We do not collect or store this data. All data is accessed directly through NetSuite to provide the app’s functionality and remains securely within the NetSuite environment.

2. How We Use Your Data

Our app does not collect, store, or process any user data outside the scope of providing real-time integration features within the NetSuite environment.

The permissions granted are used exclusively for:

  • Accessing Gmail, Google Contacts, and Google Calendar directly within NetSuite.
  • Synchronizing data between Google services and NetSuite without any intermediate storage.
  • All data handling is limited to the scope of the authorized session and occurs entirely within NetSuite.

3. Data Storage and Security

Storage: All data tokens and synchronization details are stored securely within NetSuite’s environment. We do not store your email content, contacts, or calendar event details on external servers. The data is accessed directly through the NetSuite Connector for functionality purposes and remains within the NetSuite environment.

Security: OAuth 2.0 authentication ensures secure communication between NetSuite and Google services.

Access Control: Data is accessible only to the authenticated user and authorized application components within NetSuite.

4. Data Sharing and Transfers

We do not sell, share, or transfer your data to any third parties.

The only circumstances under which your data may be shared are:

User Consent: If you explicitly authorize a data transfer for specific purposes.

Legal Compliance: If required by law, regulation, or legal process.

Even in these cases, we ensure that any sharing is limited strictly to what is legally required or authorized by the user.

5. User Control and Consent

You can review and modify the permissions granted to Folio3 NetSuite Connector via your Google account settings at any time.

6. Changes to This Privacy Policy

We may update this section of the privacy policy to reflect changes in how we handle data or to comply with legal requirements. We will notify users of any significant updates, and the revised policy will be posted on our website.

© 2025, Folio3 Software Inc. All rights reserved.

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