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Exploring NetSuite EDI Integration – Beginners Guide

The world today is powered by technology, with digitalization as its most powerful tool. The conveniences and tech-powered luxuries we enjoy today were, decades ago, deemed impossible. From shopping online to accessing medical assistance virtually, people at present are spending a luxuriously comfortable lifestyle. Not only has this ‘tech (r)evolution is changing the lifestyles but also making business management stress-free and efficient. 

Tech solutions such as NetSuite EDI are making things easy for businesses all across the globe. NetSuite is one of the leading ERPs out there in the world. The only drawback is NetSuite’s lack of electronic data interchange (EDI) capability. With NetSuite EDI integration, companies can take businesses towards a higher level of efficiency. 

What Is Electronic Data Exchange In ERP?

EDI, Electronic Data Interchange, facilitates the exchange of heavy business documentation across a supply chain. Given the complexity of supply chains today, where every entity involved demands documents in different formats and through different mediums, there is a need to have a system that allows a seamless exchange of documents between manufacturers, distributors, retailers, storage facilities, and fulfillment providers. 

The demand for a system to easily exchange documents has given rise to the popularity of EDI. As the corporate sector advances, the processes become complex, demanding an efficient automated system to manage the data exchange and facilitate the diverse needs of the entities involved in completing the procurement-production-distribution cycle. 

In an ERP, Enterprise Resource Planning, software, employees can easily extract information at any given, from anywhere. While this software helps streamline operations, without an EDI integration, even the best ERPs, such as NetSuite, cannot serve as an effective solution.  

NetSuite and EDI Integration – Match Made in Heaven

There is no denying there; NetSuite is the world’s most dynamic ERP that helps companies streamline operations. It has one of the largest networks of users in the world. Even though NetSuite ERP has made a prominent standing in the corporate sector, the absence of EDI capability leads companies to miss major opportunities to succeed. 

NetSuite has again taken the lead for companies looking for the right software to embed the EDI functionality. With NetSuite EDI integration, businesses can enjoy added benefits. As one of the biggest struggles for businesses is to cater to the diverse needs of all vendors, supplies, retailers, and fulfillment providers, EDI with NetSuite comes as a savior combination. 

EDI NetSuite helps businesses exchange messages in the right format, following the required protocol. Manual intervention can turn into an overwhelming process, demanding extensive time and effort. NetSuite EDI can change the game for companies. 

Not only does this integration help businesses speak the same language as their partners (figuratively), but it also leads to reduced errors. When manually managing data, there is a high chance of human error. Even the slightest negligence in data management can prove disastrous for a company. It can mess up the entire record, create problems for it in the future, and even hurt the decision-making capability of a business. 

NetSuite EDI integration solves the problem by automating all important data processes. With this, companies can bid goodbye to costly manual errors and step into a streamlined supply chain with a system of reliable data exchange. 

Considering all these perks of combining NetSuite with EDI, we can say that this is, indeed, a match made in heaven. 

NetSuite EDI Benefits for Startups, SMEs, and Enterprises

Now that we know that EDI NetSuite is a powerful combination for businesses, it is time to dive deeper into the many benefits it brings to a company’s doorstep. 

One of the greatest advantages of NetSuite EDI is the way it streamlines procure-to-pay and order-to-cash processes. It is possible when manual processes are eliminated, and errors are reduced considerably. 

In addition to streamlining payment processes, this integration of EDI into NetSuite requires a single connection to enable all EDI functionalities. It allows businesses to efficiently manage all trading partners. 

Alongside streamlined processing for procure-to-pay and order-to-cash and one connection processing, NetSuite and EDI work together to make monitoring and tracking simple and convenient. It also discards the need for in-house software maintenance, thanks to cloud-based data mapping. 

How To Setup NetSuite EDI Integration?

Many of the benefits of this powerful combination depend on the type of integration a company opts for, depending on its operational scale. Be it a startup, SME, or full-fledged enterprise, there are two options of EDI integration into NetSuite. These options include In-house Integration and one by a managed EDI service provider. Some great examples are: Magento Inetgration, shopify integration

The first option, in-house integration, is for all companies that have the required resources to manage this with the existing team and expertise. Known by various names, Comprehensive Integration System (CIS), middleware, or Integration Platform as a Service (iPaaS), this integration lets a company take complete control of the process. 

While giving companies complete control, this type of integration might not bring a business the desired results. Where on one hand, a company uses its existing team to complete the integration, other businesses are hiring professional assistance. This means an internal team that doesn’t have the expertise will be competing with professionals who have spent years doing this job. Dedicating an in-house team to this process also exposes a company’s system to serious risks. It may even prevent a company from fully testing the integration. 

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The second option is to hire a managed EDI service provider for the integration of EDI into NetSuite. This option is for all those businesses that do not have the time or expertise to carry out the process internally. While saving time and cost, and eliminating human errors, choosing this option provides companies improved visibility through deep API-NetSuite connection. It also lets businesses adopt a future-facing approach with batch message processing ability. It is hands down, the easiest mode of integration of EDI into NetSuite. 

How to Integrate NetSuite EDI with Folio3 Connectors?

As discussed, integrating EDI through a connector is the smartest choice; it is time you choose the right connector to proceed with it. It may be overwhelming, but with Folio3, there is not much to think about. With a wide range of connectors, including connectors for Magento, Shopify, and others, Folio3’s NetSuite Customization services will make integration of NetSuite EDI a smooth and seamless process.

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