Customer Success Story
Folio3 implemented NetSuite SuiteSuccess Financials First Standard, along with NetSuite OneWorld, a custom HubSpot integration, and automated revenue recognition, reducing month-end close time by 75% and improving financial visibility for InGenius Prep.
Company
InGenius Prep
Partner
Folio3
Company Size
201-500
Industry
Education
Region
US
NetSuite Services
All NetSuite Solutions and Modules
Application replaced
-
75% reduction in month-end close time, bringing it down from 60 days to 15 days
By automating revenue recognition and eliminating manual reconciliation work
By automating order-to-cash processes, scaling the business without adding headcount
Standardized item creation keeps sales and financial data matched automatically for compliance
GAAP accrual accounting positioned the company for private equity
Centralized financials enabled a clean, rapid Saudi Arabia entity launch
Founded by former admissions officers from Yale University, InGenius Prep helps students worldwide stand out in college and graduate school applications. With a team of over 150 experts, the company combines deep institutional knowledge with personalized counseling to improve admission outcomes for students across the globe.
I know it's been a long road but I wanted to stop for a moment & express my gratitude for all the hard work this past year. I really feel like you've helped us create an extremely powerful ERP that will provide world class reporting through automation.
Jonathan Orze, InGenius Prep
Month-end reporting relied on manual consolidation and reconciliation processes that made financial reporting difficult and delayed board-level visibility into business performance.
To track revenue recognition and deferred revenue, substantial manual effort was required, which led to increased complexity as the business continued to grow.
HubSpot and NetSuite lacked a structured connection, which resulted in duplicate data entry, reconciliation challenges, and inconsistencies between sales and financial records.
The business needed to transition from cash-based accounting to a GAAP-compliant accrual model to support audits, improve reporting accuracy, and prepare for future growth initiatives.
Folio3 implemented NetSuite SuiteSuccess Financials First Standard to enhance InGenius Prep’s finance operations, then leveraged NetSuite OneWorld and Advanced Revenue Management to support multi-entity reporting, GAAP compliance, and automated revenue recognition. The solution resulted in a centralized platform that eliminated manual reconciliation and improved financial visibility across the business.
Configured general accounting, subsidiary management, financial periods, banking, journal processing, and consolidated reporting within a single cloud ERP environment.
Redesigned financial processes and reporting structures to support GAAP-compliant accrual accounting and improve audit readiness.
Implemented NetSuite Advanced Revenue Management to automate deferred revenue tracking and revenue recognition across the business.
Developed a custom integration between HubSpot and NetSuite, synchronizing customer, sales, and financial data while eliminating manual reconciliation.
Structured customer, billing, invoicing, purchasing, vendor management, and payment workflows within NetSuite to improve visibility and operational control.
Delivered financial dashboards, consolidated reporting, and advanced analytics through NetSuite and SuiteAnalytics Warehouse, giving leadership access to timely and accurate business insights.
InGenius Prep replaced manual financial processes with a connected NetSuite platform that combined NetSuite OneWorld. Financial data is now accurate, reporting is streamlined, and leadership has better visibility across the business.
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